Prior to the Oral Presentation date, an online written coding test will consist of a small online project whose development will not last more than 3 hours. Additional details will be provided to all vendors passing the phase 1 and 2 evaluations as identified and described in the RFQ.
Agenda Item Time Allocated
Government Provides Questions to Contractor Approximately 60 Minutes Prior to Oral Presentation (via e-mail)
Introductions Approximately 5 Minutes
Contractor Orals - Q&A on Technical Factors 25 Minutes Maximum
Break for Contractor & Government Questions 5 Minutes Maximum
The oral presentation consists of an initial question and answer session on technical factors, and a follow-up question and answer session (if necessary), associated with this RFQ does not and will not constitute discussions or negotiations as defined in FAR part 15.
The entire oral presentation will be conducted remotely via video and audio.
The Government is not obligated to determine a competitive range, conduct discussions, and solicit or allow revised quotes.
Contractors shall not bring or present slides, graphs, charts or any other written presentation materials nor will the Government accept or receive contractor handouts.
As written above, a code test for certain key personnel will be conducted within 2 days prior to the oral presentations, and will not exceed 3 hours. Additional details will be provided to all vendors passing the phase 1 and 2 evaluations.
Part One of the contractor’s oral presentation will consist of the contractor answering the Government’s core questions related to the technical factors identified in the Request For Quotation (RFQ). While the technical factors are identified in the RFQ, the core questions are not. All contractors will be asked the same core questions related to the technical factors. The questions are related to the contractor’s technical understanding and approach of the requirements identified in the Performance Work Statement and quality control measures for overseeing performance. This part of the oral presentation of answers will not exceed 25 minutes, and may go shorter. The Contracting Officer will strictly enforce this time limit on all contractors.
*Note that each Offeror will be provided the questions, via e-mail, approximately 60 minutes prior to their Oral Presentation.
The Government will allocate 15 minutes for follow-up questions following the contractor’s answers to the initial core questions on technical factors. During this time, the Government may ask questions on any information that had been presented by the contractor that the Government feels is unclear or needs elaboration. The Government’s questions may differ among the contractors based on what needs elaboration. If the Government has no follow-up questions with a particular contractor, then this part of the session will not take place. The answers given in this session are part of the contractor’s oral presentation.
Note: The Government is much more interested in the informational content of the contractor’s answers rather than the particular style or technique used in delivering the answers. The Government may take notes during the presentation at its discretion and exclusive right and property, and may use such notes in the evaluation. No copies will be provided to the contractor.
The oral presentation sessions will be conducted by video chat, though audio may be substituted as needed. The Government will coordinate and set up the meeting space accordingly (providing dial in or links using a tool such as Acano or Adobe Connect).
The Government will schedule the date and time of the oral presentations with each contractor after the RFQ closing date and receipt of contractor quote submissions. The Government reserves the right to reschedule any contractor’s orals date at the discretion of the contracting officer.
The contractor may include as many participants as it feels is necessary. Contractors are advised to have technical personnel present since the Government will ask technical questions during the oral presentations. Type and number of participants included is at the contractor’s discretion and is the full responsibility of the contractor. All proposed Key Personnel currently employed by the Offeror or its teaming partners shall attend the session - the Government is most interested in hearing from staff that will have a direct role in performing on the task. The letter(s) of intent and resume(s) will suffice for Key Personnel currently not employed by the Offeror or its teaming partners.
After the presentations, vendors shall provide an email to confirm attendance with names of participants to the meeting organizers.