From 3175a747c12ace9beb63a43a72acda0aee82a5bc Mon Sep 17 00:00:00 2001 From: Ryan Schmidt Date: Thu, 2 Jan 2025 08:50:40 -0700 Subject: [PATCH] Add details on general secretary position While the November MGM didn't decide one way or the other on a bylaws change for this position, I decided that the best spot to codify the responsibilities for the role was in the bylaws, particularly since it grants the general secretary the powers to effectively change the secretary for a meeting or act as a signer, and those powers could not be easily granted without amending the bylaws. Bylaws change approved during December MGM. --- about.md | 5 +++++ bylaws.md | 29 ++++++++++++++++++++++++++++- 2 files changed, 33 insertions(+), 1 deletion(-) diff --git a/about.md b/about.md index e108a71..0345ca0 100644 --- a/about.md +++ b/about.md @@ -34,6 +34,11 @@ The current auditors are: - **Auditor**: amdj +The organisation additionally has a general secretary whose role is to ensure +the timely completion and publication of meeting minutes. + +- **General Secretary**: She + ## Projects and community team The projects and community team manages our relationships with diff --git a/bylaws.md b/bylaws.md index 2d6b2f1..f09b1ff 100644 --- a/bylaws.md +++ b/bylaws.md @@ -2,7 +2,7 @@ title: Libera Chat Bylaws --- -v 2022-03-25, organisation number 802535-6448 +v 2024-12-20, organisation number 802535-6448 ## Organisation and purpose @@ -268,6 +268,33 @@ v 2022-03-25, organisation number 802535-6448 recalled shall prepare an interim report for their successor or a remaining auditor. +## General Secretary + +1. At any time, the membership may appoint a member to be the general + secretary. + +2. The duties of the general secretary are: + + - Follow up with the meeting secretary and adjusters to ensure timely + progress on the production and signing of meeting minutes. + + - Should they deem it likely that the meeting minutes will not be + produced before the deadline as defined in the bylaws, to appoint + another member in attendence during that meeting to produce the minutes + based on the meeting secretary's notes. + + - To act as an approver of last resort for meetings in which the + general secretary was in attendence and the elected approvers for that + meeting have not approved or objected to the minutes by the minute + publication deadline. + +3. The general secretary cannot be an auditor. + +4. The general secretary can resign as general secretary and remain a member + of the organisation. + +5. The general secretary can be recalled by any Monthly General Meeting. + ## Complaints 1. The membership shall appoint a Complaints Rota to handle complaints about the