WBGT System Maintenance Guide

Version 1.0 | December 2024

Daily Maintenance

System Checks
- Verify Form accessibility
- Check Telegram bot status
- Confirm message delivery
- Monitor Flow runs
Error Monitoring
- Check Flow run history
- Review failed runs
- Verify message formatting
- Validate temperature readings

Weekly Tasks

Data Validation
- Review submission patterns
- Check for unusual readings
- Verify time stamp accuracy
- Confirm guideline accuracy
Performance Check
- Flow execution time
- Message delivery speed
- Form response time
- Bot response status

Monthly Maintenance

System Updates
- Check for Power Automate updates
- Review bot token validity
- Update channel settings
- Verify form settings
Data Cleanup
- Archive old Flow runs
- Clean up test submissions
- Review storage usage
- Backup configurations

Quarterly Reviews

Performance Analysis
- System reliability metrics
- Response time statistics
- Error rate analysis
- Usage patterns
Security Updates
- Review access permissions
- Update bot settings
- Check channel privacy
- Verify admin rights

Troubleshooting Guide

Form Issues
- Check Microsoft 365 status
- Verify form permissions
- Clear browser cache
- Test with different accounts
Flow Failures
- Check variable definitions
- Verify expressions
- Test connections
- Review trigger history
Telegram Issues
- Verify bot token
- Check channel permissions
- Test bot commands
- Confirm API access

Emergency Procedures

System Down
- Use backup form
- Manual temperature logging
- Direct Telegram posting
- Email notifications
Data Loss
- Restore from backup
- Recreate Flow from template
- Regenerate bot token
- Rebuild channel settings

Contact Information

📧 Email: toriqul.int@gmail.com
📱 Phone: +65 8936 7705, +8801765 939006
🌐 LinkedIn: @TheToriqul
🐙 GitHub: @TheToriqul
🌍 Portfolio: TheToriqul.com

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