diff --git a/compsoc-constitution.tex b/compsoc-constitution.tex index a3d5e37..fff2d69 100644 --- a/compsoc-constitution.tex +++ b/compsoc-constitution.tex @@ -1,80 +1,54 @@ -% Preamble -% --- \documentclass{article} -% Packages -% --- +\usepackage[T1]{fontenc} +\usepackage[british]{babel} +\usepackage[a4paper]{geometry} +\usepackage{microtype} +\usepackage{csquotes} -\usepackage{geometry} -\usepackage{textcomp} - -% Commands -% -- - -\newcommand*{\SignatureAndDate}[1]{% - \par\noindent\makebox[2.5in]{\hrulefill} \hfill\makebox[2.0in]{\hrulefill}% - \par\noindent\makebox[2.5in][l]{#1} \hfill\makebox[2.0in][l]{Date}% -}% - -\geometry{ - a4paper, - total={210mm,297mm}, - left=20mm, - right=20mm, - top=20mm, - bottom=20mm, -} - -% Document -% --- +\title{CompSoc Constitution} +\author{The University of Edinburgh Technology Society} +\date{\today} \begin{document} -\title{CompSoc Constitution} -\author{The University of Edinburgh Technology Society} -\date{\today{}} +\frenchspacing + \maketitle \input{sections/general.tex} - -\newpage{} - +\newpage \input{sections/committee.tex} - -\newpage{} - +\newpage \input{sections/sigs.tex} - -\newpage{} - +\newpage \input{sections/agm.tex} - -\newpage{} - +\newpage \input{sections/egm.tex} - -\newpage{} - +\newpage \input{sections/committee-meetings.tex} - +\newpage \section{Signatures} \begin{enumerate} - \item The acting executive committee shall sign one or more paper copies of the constitution - to show agreement with the above terms: +\item The acting executive committee shall sign one or more paper copies of the constitution to show agreement with the above terms: \end{enumerate} -% Signatures -% --- -\vspace{2cm} -\SignatureAndDate{President} -\vspace{2cm} -\SignatureAndDate{Secretary} -\vspace{2cm} -\SignatureAndDate{Treasurer} - -\vspace{8cm} - -CompSoc \(<\)3s \LaTeX +\begin{table}[h] + \centering + \begin{tabular}{ll} + & \\[2cm] + \makebox[2.5in]{\hrulefill} & \makebox[2in]{\hrulefill} \\ + President & Date \\[2cm] + \makebox[2.5in]{\hrulefill} & \makebox[2in]{\hrulefill} \\ + Secretary & Date \\[2cm] + \makebox[2.5in]{\hrulefill} & \makebox[2in]{\hrulefill} \\ + Treasurer & Date \\ + \end{tabular} +\end{table} + +\vfill + +CompSoc $\heartsuit$ \LaTeX \end{document} diff --git a/sections/agm.tex b/sections/agm.tex index adec808..2911d89 100644 --- a/sections/agm.tex +++ b/sections/agm.tex @@ -2,68 +2,38 @@ \section{AGM} \begin{enumerate} - \item Before the AGM the committee shall provide a document which outlines - the activities and events which took place since the last AGM. This document - should give members attending the AGM an insight into the activities - of the society and give the new committee a guide to what they - should go on to do in their term. +\item Before the AGM the committee shall provide a document which outlines the activities and events which took place since the last AGM\@. This document should give members attending the AGM an insight into the activities of the society and give the new committee a guide to what they should go on to do in their term. - \item All members shall be entitled to stand and to vote in elections. +\item All members shall be entitled to stand and to vote in elections. - \item All members must receive at least 14 days written notification of the annual - general meeting and of elections not held at the AGM. +\item All members must receive at least 14 days written notification of the annual general meeting and of elections not held at the AGM\@. - \item Motions to be discussed should be presented to the Secretary in advance of the AGM. +\item Motions to be discussed should be presented to the Secretary in advance of the AGM\@. - \item The society shall also inform the EUSA Societies’ Office of the date, time and - place of the society’s AGM. +\item The society shall also inform the EUSA Societies' Office of the date, time and place of the society's AGM\@. - \item The AGM of the society must take place between week 7 and week 11 of - semester 2. +\item The AGM of the society must take place between week 7 and week 11 of semester 2. - \item The quorum of a general meeting shall be 10\% of the current membership - unless:- - \begin{enumerate} - \item The number of members is less than 50, in which case the quorum - shall be 5 members. - \item The number of members exceeds 200 in which case the quorum shall - be 20 members. - \end{enumerate} +\item The quorum of a general meeting shall be 10\% of the current membership unless: + \begin{enumerate} + \item The number of members is less than 50, in which case the quorum shall be 5 members. + \item The number of members exceeds 200 in which case the quorum shall be 20 members. + \end{enumerate} - \item Votes shall be cast by the raising of hands, unless any member requests - otherwise, in which case votes shall be cast by secret ballot. +\item Votes shall be cast by the raising of hands, unless any member requests otherwise, in which case votes shall be cast by secret ballot. - \item New Office Bearers must be assigned to the Society Profile immediately - upon election. +\item New Office Bearers must be assigned to the Society Profile immediately upon election. - \item The following shall be the procedure for amending the constitution:- - \begin{enumerate} - \item The committee must make the amended constitution available to - society members no later than 14 days prior to a general meeting. - \item Suggested changes to an amended constitution must be submitted to - the committee no later than two days prior to the general meeting. - \item Changes to an amended constitution will be presented at the general - meeting and will be voted upon. Changes to an amended constitution - must be passed by a two third majority. After all changes have been - voted on, the amended constitution with the passed changes will be - voted on. - \item The amended constitution must be passed with a two third majority - at the general meeting. - \end{enumerate} +\item The following shall be the procedure for amending the constitution: + \begin{enumerate} + \item The committee must make the amended constitution available to society members no later than 14 days prior to a general meeting. + \item Suggested changes to an amended constitution must be submitted to the committee no later than two days prior to the general meeting. + \item Changes to an amended constitution will be presented at the general meeting and will be voted upon. Changes to an amended constitution must be passed by a two third majority. After all changes have been voted on, the amended constitution with the passed changes will be voted on. + \item The amended constitution must be passed with a two third majority at the general meeting. + \end{enumerate} - \item When elections are held there will always be an option to re-open nominations. - This option will be presented as an additional candidate, “Ron”. - If Ron gets the greatest amount of votes the position will be kept open - and an EGM shall be called by the committee to fill the position. - Nominations may be made at the AGM, subject to the nominee\textquotesingle s - consent. +\item When elections are held there will always be an option to re-open nominations. This option will be presented as an additional candidate, \enquote{Ron}. If Ron gets the greatest amount of votes the position will be kept open and an EGM shall be called by the committee to fill the position. Nominations may be made at the AGM, subject to the nominee's consent. - \item If no nominations are received for any of President, Secretary or Treasurer, - the incumbent committee shall call an EGM within 4 weeks. If all 3 - positions are not filled following an EGM, the incumbent committee shall - inform EUSA that the society has become defunct. Anybody can reform - the society by contacting EUSA, however this must be done within 3 years - or all society assets will be lost. +\item If no nominations are received for any of President, Secretary or Treasurer, the incumbent committee shall call an EGM within 4 weeks. If all 3 positions are not filled following an EGM, the incumbent committee shall inform EUSA that the society has become defunct. Anybody can reform the society by contacting EUSA, however this must be done within 3 years or all society assets will be lost. \end{enumerate} -% End section 'AGM' diff --git a/sections/committee-meetings.tex b/sections/committee-meetings.tex index 9bc3c9c..9894a78 100644 --- a/sections/committee-meetings.tex +++ b/sections/committee-meetings.tex @@ -2,20 +2,12 @@ \section{Committee Meetings} \begin{enumerate} - \item The committee shall meet at least once every 14 days in term-time. +\item The committee shall meet at least once every 14 days in term-time. - \item The quorum of a committee meeting shall be 75\% of the members of the - committee with at least two of the president, treasurer and secretary. +\item The quorum of a committee meeting shall be 75\% of the members of the committee with at least two of the president, treasurer and secretary. - \item As a general rule the meetings shall also be open to any members who wish - to discuss an item on the agenda with the committee or raise any other - issue. However, if for any reason any member of the committee wants a - meeting to be restricted to the committee only, a request should be made - to the Secretary and the Secretary in concurrence with the President can - restrict the meeting to committee members only. +\item As a general rule the meetings shall also be open to any members who wish to discuss an item on the agenda with the committee or raise any other issue. However, if for any reason any member of the committee wants a meeting to be restricted to the committee only, a request should be made to the Secretary and the Secretary in concurrence with the President can restrict the meeting to committee members only. - \item The minutes of a committee meeting must be made available to members - of the society within a week of the meeting being held. +\item The minutes of a committee meeting must be made available to members of the society within a week of the meeting being held. \end{enumerate} -% End section 'Committee Meetings' diff --git a/sections/committee.tex b/sections/committee.tex index ef7ca1e..b983694 100644 --- a/sections/committee.tex +++ b/sections/committee.tex @@ -1,107 +1,74 @@ \section{The Committee} -\begin {enumerate} +\begin{enumerate} - \item All office-bearers shall be subject to election annually. +\item All office-bearers shall be subject to election annually. - \item The General Committee +\item The General Committee + \begin{itemize} + \item The business of the Society shall be managed by a committee of Office Bearers. + \item Any member of the Society shall be entitled to sit on the committee. + \item The Office Bearers must be members of the Society. + \item All Office Bearers will complete annual online training as outlined by the Activities Team. + \end{itemize} + +\item The Executive Committee + \begin{itemize} + \item The President, Secretary and Treasurer of the society shall be matriculated students of The University of Edinburgh. + \item The committee must consist of a President, Secretary, and Treasurer (the Executive Officers) as a minimum. + \item These Office Bearers will be elected at the AGM\@. + \item No person may be elected to more than one of these posts simultaneously. + \item Should any of the Executive Committee resign a replacement or acting replacement will be voted in at an EGM\@. + \end{itemize} + +\item Elected committee positions are as follows: + \begin{enumerate} + \item The President shall be ultimately responsible for the conduct of the society. \begin{itemize} - \item The business of the Society shall be managed by a committee of Office Bearers. - \item Any member of the Society shall be entitled to sit on the committee. - \item The Office Bearers must be members of the Society. - \item All Office Bearers will complete annual online training as outlined by the Activities Team. + \item The President will chair the General Committee and EGMs. + \item The President is responsible to the AGM and the General Committee and is ultimately responsible for the conduct of the Society. + \item It is the President's responsibility to ensure the Society has submitted their annual report, risk assessment and reregistration forms to the Activities Office. \end{itemize} - - \item The Executive Committee + \item The Secretary shall be responsible to the President for the administration of the society. \begin{itemize} - \item The President, Secretary and Treasurer of the society shall be matriculated students of The University of Edinburgh. - \item The committee must consist of a President, Secretary, and Treasurer (the Executive Officers) as a minimum. - \item These Office Bearers will be elected at the AGM. - \item No person may be elected to more than one of these posts simultaneously. - \item Should any of the Executive Committee resign a replacement or acting replacement will be voted in at an EGM. + \item The Secretary shall be responsible for the administration of the society. + \item The Secretary shall also be responsible for any correspondence within or on behalf of the Society and prepare the agendas and the minutes of every committee meeting, AGM and EGM\@. \end{itemize} + \item The Treasurer shall be responsible to the President for the finances of the society. + \begin{itemize} + \item The Treasurer shall be accountable to the committee and members for the finances of the society. + \item The Treasurer shall keep and prepare Accounts of the Society and provide a provisional budget, as exhaustive as possible, to be presented at the AGM\@. + \item It is the Treasurer's responsibility to ensure the annual financial report is complete and submitted along with the society's annual report. + \end{itemize} + \item Other elected positions on the committee may be Vice President, Hack Secretary, Social Secretary, Technical Secretary, Second Year Representative, Third Year Representative, Fourth Year Representative and Graphic Designer. + \end{enumerate} - \item Elected committee positions are as follows:- - \begin{enumerate} - \item The President shall be ultimately responsible for the conduct of the society. - \begin{itemize} - \item The President will chair the General Committee and EGMs. - \item The President is responsible to the AGM and the General Committee and is ultimately responsible for the conduct of the Society. - \item It is the President’s responsibility to ensure the Society has submitted their annual report, risk assessment and reregistration forms to the Activities Office. - \end{itemize} - \item The Secretary shall be responsible to the President for the administration of the society. - \begin{itemize} - \item The Secretary shall be responsible for the administration of the society. - \item The Secretary shall also be responsible for any correspondence within or on behalf of the Society and prepare the agendas and the minutes of every committee meeting, AGM and EGM. - \end{itemize} - \item The Treasurer shall be responsible to the President for the finances of the society. - \begin{itemize} - \item The Treasurer shall be accountable to the committee and members for the finances of the society. - \item The Treasurer shall keep and prepare Accounts of the Society and provide a provisional budget, as exhaustive as possible, to be presented at the AGM. - \item It is the Treasurer’s responsibility to ensure the annual financial report is complete and submitted along with the society\textquotesingle s annual report. - \end{itemize} - \item Other elected positions on the committee may be Vice President, Hack Secretary, Social - Secretary, Technical Secretary, Second Year Representative, - Third Year Representative, Fourth Year Representative and Graphic Designer. - \end{enumerate} - - \item The year representatives must be students which will be enrolled in that year the semester - following the AGM. At the time of the AGM the Second Year Representative should be a first year, etc. +\item The year representatives must be students which will be enrolled in that year the semester following the AGM\@. At the time of the AGM the Second Year Representative should be a first year, etc. - \item The First Year (Freshers') Representative is a special case and will be elected at the first STMU (Or EGM) - in the first semester before the end of October. If the position is not filled the committee may select a - willing first year or hold subsequent re-elections. +\item The First Year (Freshers') Representative is a special case and will be elected at the first STMU (Or EGM) in the first semester before the end of October. If the position is not filled the committee may select a willing first year or hold subsequent re-elections. - \item The following are guidelines as to what role the person in these positions shall have in the society: - \begin{enumerate} - \item The Vice President shall oversee and work with the SIGs as well as - being responsible for the STMUs (Finding speakers and handling venues). - \item The committee may find volunteers responsible for promotional materials - being made for events. The Secretary shall be ultimately - responsible for news and updates being posted to the website and - maintaining any social networks CompSoc may have a presence on, - although this may be delegated to others if the Secretary feels this - would be beneficial. - \item The Secretary is also ultimately responsible for the creation of any - society apparel such as hoodies, although this may be delegated to others - if the Secretary feels this would be beneficial. The Social Secretary - shall be responsible for booking venues (Other than STMU related venues - and Hackathon related venues) for and running the societies - official events. - \item The Year Representatives shall be responsible for communicating to - and promoting the society to students in their year. - \item The Hack Secretary shall be responsible for organising and assembling - an organisation team/SIG for any hackathons the committee wishes to run. - \item The Technical Secretary shall be responsible for maintaining any servers - and services that the society is running for both the committee and members. - The Tech Sec will also be responsible for any technical setups for society events. - \item The Graphic Designer shall be responsible for the creation of art, logos, - and other designs required by the society for events, merchandise and other promotional material. - \end{enumerate} +\item The following are guidelines as to what role the person in these positions shall have in the society: + \begin{enumerate} + \item The Vice President shall oversee and work with the SIGs as well as being responsible for the STMUs (Finding speakers and handling venues). + \item The committee may find volunteers responsible for promotional materials being made for events. The Secretary shall be ultimately responsible for news and updates being posted to the website and maintaining any social networks CompSoc may have a presence on, although this may be delegated to others if the Secretary feels this would be beneficial. + \item The Secretary is also ultimately responsible for the creation of any society apparel such as hoodies, although this may be delegated to others if the Secretary feels this would be beneficial. The Social Secretary shall be responsible for booking venues (Other than STMU related venues and Hackathon related venues) for and running the societies official events. + \item The Year Representatives shall be responsible for communicating to and promoting the society to students in their year. + \item The Hack Secretary shall be responsible for organising and assembling an organisation team/SIG for any hackathons the committee wishes to run. + \item The Technical Secretary shall be responsible for maintaining any servers and services that the society is running for both the committee and members. The Tech Sec will also be responsible for any technical setups for society events. + \item The Graphic Designer shall be responsible for the creation of art, logos, and other designs required by the society for events, merchandise and other promotional material. + \end{enumerate} - It is important to note that the above are suggestions to what those elected - to the positions should be responsible, not absolute rules. Delegation is - encouraged and necessary, but those in the relevant positions should take - responsibility for delegating the tasks and making sure they get done. + It is important to note that the above are suggestions to what those elected to the positions should be responsible, not absolute rules. Delegation is encouraged and necessary, but those in the relevant positions should take responsibility for delegating the tasks and making sure they get done. - \item Non elected positions on the committee are as follows:- - \begin{enumerate} - \item To ensure cooperation between the School of Informatics and CompSoc, - the school convenors for the School of Informatics automatically - have a place and vote on the committee, to vote on behalf of the school. - It is entirely up to the representative to what degree they wish - to participate in the committee. - \item An EDI Representiative role created and managed by the School of Informatics - will automatically have a place and vote on the committee. - \item The leaders of the Special Interest Groups have a place and vote on - the committee (see below, ”Special Interest Groups”). - \end{enumerate} +\item Non elected positions on the committee are as follows: + \begin{enumerate} + \item To ensure cooperation between the School of Informatics and CompSoc, the school convenors for the School of Informatics automatically have a place and vote on the committee, to vote on behalf of the school. It is entirely up to the representative to what degree they wish to participate in the committee. + \item An EDI Representiative role created and managed by the School of Informatics will automatically have a place and vote on the committee. + \item The leaders of the Special Interest Groups have a place and vote on the committee (see below, \enquote{Special Interest Groups}). + \end{enumerate} - \item The committee may find it helpful to appoint members to additional positions - on the committee after the elections. These must be co-opted onto the committee by a two - third majority of the current committee. +\item The committee may find it helpful to appoint members to additional positions on the committee after the elections. These must be co-opted onto the committee by a two third majority of the current committee. - \item In the event of ambiguity or contradiction within this constitution, a quorate committee may vote, by simple majority, to settle any disputes. +\item In the event of ambiguity or contradiction within this constitution, a quorate committee may vote, by simple majority, to settle any disputes. \end{enumerate} -% End section 'The Committee' diff --git a/sections/egm.tex b/sections/egm.tex index c7dc470..dbc6fc9 100644 --- a/sections/egm.tex +++ b/sections/egm.tex @@ -1,39 +1,24 @@ \section{EGM} \begin{enumerate} +\item An EGM can be called in the following ways: + \begin{enumerate} + \item The resignation of any elected committee-member will trigger an EGM at the earliest opportunity unless an AGM is held within 4 weeks. + \item A quorate committee may vote, by simple majority, to hold an EGM on constitutional amendments. + \item A quorate committee may vote, by two thirds majority, to hold an EGM to re-elect a committee member. This member would be entitled to run again for the same position and if re-elected could not be removed from the position by another EGM until an AGM is held. + \item Any member of the society may bring about an EGM to amend the constitution or replace an elected member/members of the committee by collecting signatures of at least a third of the society, with a minimum of 30 members. + \end{enumerate} - \item An EGM can be called in the following ways:- - \begin {enumerate} - \item The resignation of any elected committee-member will trigger an - EGM at the earliest opportunity unless an AGM is held within 4 - weeks. - \item A quorate committee may vote, by simple majority, to hold an EGM - on constitutional amendments. - \item A quorate committee may vote, by two thirds majority, to hold an - EGM to re-elect a committee member. This member would be entitled - to run again for the same position and if re-elected could not be - removed from the position by another EGM until an AGM is held. - \item Any member of the society may bring about an EGM to amend the - constitution or replace an elected member/members of the committee - by collecting signatures of at least a third of the society, with a - minimum of 30 members. - \end{enumerate} +\item The committee shall decide on a date for an EGM which must be within 4 weeks of it being called for. If an EGM is called for outside of term-time the committee must decide on a date within 4 weeks of the start of term. - \item The committee shall decide on a date for an EGM which must be within - 4 weeks of it being called for. If an EGM is called for outside of term-time - the committee must decide on a date within 4 weeks of the start of term. +\item All members must receive at least 14 days written notification of an EGM\@. An e-mail suffices as a written notification. - \item All members must receive at least 14 days written notification of an EGM. - An e-mail suffices as a written notification. +\item An EGM can be called with the purpose of either amending the constitution or re-electing a committee member. - \item An EGM can be called with the purpose of either amending the constitution - or re-electing a committee member. +\item The quorum of a general meeting shall be the same as that for an AGM\@. - \item The quorum of a general meeting shall be the same as that for an AGM. +\item Any newly elected Office Bearers will be communicated to the Societies Team after the election has taken place. - \item Any newly elected Office Bearers will be communicated to the Societies Team after the election has taken place. - - \item The administrative running of an EGM shall be identical to that of an AGM. +\item The administrative running of an EGM shall be identical to that of an AGM\@. \end{enumerate} -% End section 'EGM' diff --git a/sections/general.tex b/sections/general.tex index 69b41b3..32cc1ad 100644 --- a/sections/general.tex +++ b/sections/general.tex @@ -1,100 +1,77 @@ \section{General} -The name of the Society shall be ``CompSoc'' or ``The University of -Edinburgh Technology Society''. +The name of the Society shall be \enquote{CompSoc} or \enquote{The University of Edinburgh Technology Society}. \begin{enumerate} - \item The aims of the Society shall be as follows:- + +\item The aims of the Society shall be as follows: + \begin{itemize} + \item To provide a forum for members to discuss issues relating to computer science and computing in general; + \item To facilitate social interaction amongst people with a common interest in computer-related issues; + \item To provide members with assistance with computer-related problems, including support for study; + \item To promote liaison between the local academic and business communities, with regard to fostering future employment opportunities; + \item Share experience and knowledge of work in Informatics by: \begin{itemize} - \item To provide a forum for members to discuss issues relating to computer science and computing in general; - \item To facilitate social interaction amongst people with a common interest in computer-related issues; - \item To provide members with assistance with computer-related problems, including support for study; - \item To promote liaison between the local academic and business communities, with regard to fostering future employment opportunities; - \item Share experience and knowledge of work in Informatics by: - \begin{itemize} - \item Holding special interest group meetings to provide members with a platform for discussion and an opportunity to learn new skills. - \item Holding informal seminars with workers and researchers in Informatics from industry or other academic institutions. - \item Allowing members to have access to various Informatics-related programming tools in order to gain experience in using them to solve related problems. - \end{itemize} + \item Holding special interest group meetings to provide members with a platform for discussion and an opportunity to learn new skills. + \item Holding informal seminars with workers and researchers in Informatics from industry or other academic institutions. + \item Allowing members to have access to various Informatics-related programming tools in order to gain experience in using them to solve related problems. \end{itemize} + \end{itemize} +\item The benefits of the Society can be: + \begin{itemize} + \item Free Pizza + \item Free freebies + \item Allow likeminded individuals the chance to socialise and network + \item Allow the indulgence of all geekery + \item Organised events to benefit those interested in technology + \end{itemize} - \item The benefits of the Society can be: - \begin{itemize} - \item Free Pizza - \item Free freebies - \item Allow likeminded individuals the chance to socialise and network - \item Allow the indulgence of all geekery - \item Organised events to benefit those interested in technology - \end{itemize} +\item The society shall abide by any applicable laws, bylaws and guidelines of the Edinburgh University Students' Association in relation to recognised societies. +\item Membership shall be open to all matriculated students of Edinburgh University. - \item The society shall abide by any applicable laws, bylaws and guidelines of the Edinburgh University Students’ Association in relation to recognised societies. +\item Non-students may be members of CompSoc, vote in general meetings and stand for committee-positions other than President, Secretary and Treasurer. - \item Membership shall be open to all matriculated students of Edinburgh University. +\item Membership shall be at least 75\% matriculated students of Edinburgh University. - \item Non-students may be members of CompSoc, vote in general meetings and stand for committee-positions other than President, Secretary and Treasurer. +\item Full membership lists should be filed with the Activities Office at least once per semester to ensure membership databases are up to date. - \item Membership shall be at least 75\% matriculated students of Edinburgh University. +\item If any dispute of membership should arise, the list registered through EUSA's database will be used as the official list. - \item Full membership lists should be filed with the Activities Office at least once per semester to ensure membership databases are up to date. +\item All members who are not matriculated students of a University shall pay at least twice the annual subscription. - \item If any dispute of membership should arise, the list registered through EUSA\textquotesingle s database will be used as the official list. +\item The society's bank account must have the President, Secretary, and Treasurer added as signatories. - \item All members who are not matriculated students of a University shall pay at least twice the annual subscription. +\item The society has taken and will continue to take all necessary steps to ensure that our meetings, events and socials are accessible to all, irrespective of any disability. - \item The society\textquotesingle s bank account must have the President, Secretary, and Treasurer added as signatories. +\item The society has ensured and will continue to ensure that it complies with any relevant data protection legislation. - \item The society has taken and will continue to take all necessary steps to ensure that our meetings, events and socials are accessible to all, irrespective of any disability. +\item EUSA considers the ruling society constitution to be that which is displayed on the Society Profile. - \item The society has ensured and will continue to ensure that it complies with any relevant data protection legislation. +\item Re-registration of the society must be submitted prior to re-registration deadline set by EUSA\@. - \item EUSA considers the ruling society constitution to be that which is displayed on the Society Profile. +\item The financial year shall run from 1st April to 31st March. - \item Re-registration of the society must be submitted prior to re-registration deadline set by EUSA. +\item The society shall be non-profit making. The Office Bearers and members may only receive payment, direct or indirect, as reimbursement for legitimate expenses. - \item The financial year shall run from 1st April to 31st March. +\item The society believes that discrimination or harassment, direct or indirect, based on a person's gender, age (except where it relates to licensing laws), race, skin colour, nationality, religious belief, socioeconomic background, disability, HIV status, sexual orientation, gender reassignment, family situation, domestic responsibilities or any other irrelevant distinction, is detrimental to the society, the University and wider society, and will not be tolerated. As such the society operates a safe space policy. - \item The society shall be non-profit making. The Office Bearers and members may only receive payment, direct or indirect, as reimbursement for legitimate expenses. +\item The society may not register to obtain any legal status, including a limited company or a charitable status. - \item The society believes that discrimination or harassment, direct or indirect, - based on a person’s gender, age (except where it relates to licensing - laws), race, skin colour, nationality, religious belief, socioeconomic background, - disability, HIV status, sexual orientation, gender reassignment, - family situation, domestic responsibilities or any other irrelevant distinction, - is detrimental to the society, the University and wider society, and - will not be tolerated. As such the society operates a safe space policy. - - \item The society may not register to obtain any legal status, including a limited company or a charitable status. - - \item The Students’ Association has a Zero Tolerance policy for sexual harassment and violence. - This means that any case of sexual harassment or violence will be escalated to the final disciplinary stage (removal). - Appeals will go through the formal complaints process of the Students’ Association. - - \item The Students’ Association understands harassment to include all forms, whether expressed orally, in writing, or on any cyber or digital platform. +\item The Students' Association has a Zero Tolerance policy for sexual harassment and violence. This means that any case of sexual harassment or violence will be escalated to the final disciplinary stage (removal). Appeals will go through the formal complaints process of the Students' Association. - \item The Committee may impose sanctions for misconduct on members, - based on verifiable evidence collected, taking into account the seriousness of the misconduct - with reference to the membership responsibilities and standard code of conduct, any previous warnings, - and any mitigating circumstances. When appropriate the following sanctions may be applied:- +\item The Students' Association understands harassment to include all forms, whether expressed orally, in writing, or on any cyber or digital platform. - \begin{enumerate} - \item Informal Warning - \item First Written Warnings will be issued for a minor offence or complaint; - \item Final Written Warnings will be issued for: a further offence or complaint or if the conduct of the member - failed to improve following a previous warning, or if the actions are serious enough to warrant a - Final Written Warning. - \item Removal from membership will occur if there is a further serious event of misconduct, or if the conduct - of the member failed to improve following a previous written warning, or if the member committed - an act of gross misconduct. Examples of gross misconduct include but are not limited to discrimination, sexual - harrassment, and any form of violence. The committee may proceed to removal of membership in cases of gross - misconduct without having to go through warnings. - \item EUSA\textquotesingle s Societies department will be notified upon removal of a member and provided with a copy of - the evidence pertaining to the sanctions process and removal. All persons removed from membership - may appeal to the Societies' department against such removal. - \end{enumerate} +\item The Committee may impose sanctions for misconduct on members, based on verifiable evidence collected, taking into account the seriousness of the misconduct with reference to the membership responsibilities and standard code of conduct, any previous warnings, and any mitigating circumstances. When appropriate the following sanctions may be applied: + \begin{enumerate} + \item Informal Warning; + \item First Written Warnings will be issued for a minor offence or complaint; + \item Final Written Warnings will be issued for: a further offence or complaint or if the conduct of the member failed to improve following a previous warning, or if the actions are serious enough to warrant a Final Written Warning. + \item Removal from membership will occur if there is a further serious event of misconduct, or if the conduct of the member failed to improve following a previous written warning, or if the member committed an act of gross misconduct. Examples of gross misconduct include but are not limited to discrimination, sexual harrassment, and any form of violence. The committee may proceed to removal of membership in cases of gross misconduct without having to go through warnings. + \item EUSA's Societies department will be notified upon removal of a member and provided with a copy of the evidence pertaining to the sanctions process and removal. All persons removed from membership may appeal to the Societies' department against such removal. + \end{enumerate} - \item The society shall remain ``Most Excellent''. +\item The society shall remain \enquote{Most Excellent}. \end{enumerate} -% End section 'General' diff --git a/sections/sigs.tex b/sections/sigs.tex index 0d6e923..19341a0 100644 --- a/sections/sigs.tex +++ b/sections/sigs.tex @@ -2,83 +2,48 @@ \section{Special Interest Groups (SIGs)} \begin{enumerate} - \item Any member of CompSoc may, and is encouraged to, start a special interest - group pertaining to any common interest the members may have. - What follows are guidelines on the rights and rules regarding SIGs. +\item Any member of CompSoc may, and is encouraged to, start a special interest group pertaining to any common interest the members may have. What follows are guidelines on the rights and rules regarding SIGs. - \item When forming a new SIG a request should be handed in to the committee - outlining the main goals and purpose of the SIG. +\item When forming a new SIG a request should be handed in to the committee outlining the main goals and purpose of the SIG\@. - \item The current special interest groups include: - \begin{itemize} - \item SIGWeb: Web Development - \item HackSIG: Hackathons - \item SIGINT: Cyber Security Group - \item LawTech: The Law and Technology Group - \item SIGnet: Computer Networking - \end{itemize} +\item The current special interest groups include: + \begin{itemize} + \item SIGWeb: Web Development + \item HackSIG\@: Hackathons + \item SIGINT\@: Cyber Security Group + \item LawTech: The Law and Technology Group + \item SIGnet: Computer Networking + \end{itemize} - \item The following points will be considered by the committee when processing - the application of a new SIG:- - \begin{enumerate} - \item The SIG should have a clearly defined goal, purpose or other reason - for existence deemed appropriate by the committee. - \item The SIG should have at least 4 members. In extraordinary circumstances - this can be overruled by the vote of 2/3 of the committee. - \item The SIG should have current CompSoc-member as a leader. The - leader shall be responsible for running the group and reporting back - to the Vice President and the CompSoc committee. It is encouraged - that the selection of a leader should be done democratically within the - group. - \end{enumerate} +\item The following points will be considered by the committee when processing the application of a new SIG\@: + \begin{enumerate} + \item The SIG should have a clearly defined goal, purpose or other reason for existence deemed appropriate by the committee. + \item The SIG should have at least 4 members. In extraordinary circumstances this can be overruled by the vote of 2/3 of the committee. + \item The SIG should have current CompSoc-member as a leader. The leader shall be responsible for running the group and reporting back to the Vice President and the CompSoc committee. It is encouraged that the selection of a leader should be done democratically within the group. + \end{enumerate} - \item New SIGs must be approved by two thirds of the elected committee. +\item New SIGs must be approved by two thirds of the elected committee. - \item Once an SIG is accepted:- - \begin{enumerate} - \item The leader of any accepted SIG will automatically have a seat and a - vote on the CompSoc committee. - \item is entirely up to the SIG how it wants to handle signing up members, - arranging meetings or other matters pertaining to the general - administration of the SIG. - \item The SIG has the right to receive support from the committee within - reason, including but not limited to financial support, creation of - advertising materials and free promotion on the CompSoc website, - newsletter and Facebook-group. Requests for such support should - be given in writing to the committee. - \item The leader of a SIG should continuously keep the committee informed - of the activities of the SIG. - \end{enumerate} +\item Once an SIG is accepted: + \begin{enumerate} + \item The leader of any accepted SIG will automatically have a seat and a vote on the CompSoc committee. + \item It is entirely up to the SIG how it wants to handle signing up members, arranging meetings or other matters pertaining to the general administration of the SIG\@. + \item The SIG has the right to receive support from the committee within reason, including but not limited to financial support, creation of advertising materials and free promotion on the CompSoc website, newsletter and Facebook-group. Requests for such support should be given in writing to the committee. + \item The leader of a SIG should continuously keep the committee informed of the activities of the SIG\@. + \end{enumerate} - \item At the discretion of the executive committee, once a particular SIG has ran - enough events, the SIG may be included in the constitution. +\item At the discretion of the executive committee, once a particular SIG has ran enough events, the SIG may be included in the constitution. - \item If the committee feels a SIG’s activities has become incompatible with - the interests and aims of the society, the elected committee may, by a two third - majority, decide to dis-associate CompSoc from the SIG. +\item If the committee feels a SIG's activities has become incompatible with the interests and aims of the society, the elected committee may, by a two third majority, decide to dis-associate CompSoc from the SIG\@. \subsection{Leadership of SIGs} - \item The choice of a leader should be entirely up the SIG. If a major dispute - about leadership of an SIG is brought to the attention of the committee, a - member of the committee will temporarily act as a leader for the SIG and - attempt to find a solution. If no agreement is made within a reasonable - amount of time the committee may choose to appoint a leader, or decide - to dis-credit the SIG. +\item The choice of a leader should be entirely up the SIG\@. If a major dispute about leadership of an SIG is brought to the attention of the committee, a member of the committee will temporarily act as a leader for the SIG and attempt to find a solution. If no agreement is made within a reasonable amount of time the committee may choose to appoint a leader, or decide to dis-credit the SIG\@. - \item When an SIG gets a new leader the change in leadership should be reported - to the committee by the old leader. +\item When an SIG gets a new leader the change in leadership should be reported to the committee by the old leader. \subsection{Special Cases} - \item Note that the above are guidelines which should be followed in the general - case. In some instances it will be impractical for an SIG to follow the - above rules. This may include external groups or clubs with a university - division that wishes to associate itself with CompSoc or on-campus groups - associated with larger tech-companies. In these cases it will be entirely - at the committee’s discretion how the relationship between the SIG and - CompSoc will work. The SIG will still require a two third majority of the - committee to be approved. +\item Note that the above are guidelines which should be followed in the general case. In some instances it will be impractical for an SIG to follow the above rules. This may include external groups or clubs with a university division that wishes to associate itself with CompSoc or on-campus groups associated with larger tech-companies. In these cases it will be entirely at the committee's discretion how the relationship between the SIG and CompSoc will work. The SIG will still require a two third majority of the committee to be approved. \end{enumerate} -% End section 'Special Interest Groups'