From 68e393a04eaa39ae467c9f51f5084ad12e0e1e91 Mon Sep 17 00:00:00 2001 From: Chris Calloway Date: Fri, 29 Mar 2024 23:31:02 -0400 Subject: [PATCH 1/7] Add an all new reviewer invitation email template for 2024. This is distinct from a reviewer paper assignment email. It is designed to engage reviwers prior to paper assignment. --- .../reviewer-invitation-2024.txt.tmpl | 53 +++++++++++++++++++ 1 file changed, 53 insertions(+) create mode 100644 publisher/mail/templates/reviewer-invitation-2024.txt.tmpl diff --git a/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl b/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl new file mode 100644 index 0000000000..d26b1f1131 --- /dev/null +++ b/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl @@ -0,0 +1,53 @@ +Dear {{to_name}}, + +Thank you for responding to the SciPy 2024 Program Review Committee Interest Form. The results of that form indicate that you are willing to complete full paper reviews for the SciPy Proceedings. + +We appreciate your interest and extend this invitation to you become a SciPy 2024 Proceedings reviewer. We hope to hear an acceptance from you via a reply to this email (reply-to: proceedings@scipy.org) by April 9, 2024. + +This will be an exciting year for the SciPy Proceedings. Starting this year, the SciPy Proceedings will be hosted by a professional journal publication platform, Curvenote, a sponsor of SciPy 2024. Curvenote is a leader for the development of Myst, the Python markdown for embedding interactive code into scientific publications. + +If you accept, the process for reviewing papers will be introduced to you through both written instructions and optional webinars. The Proceedings Committee aims to make this process easy and lightweight for you. In a nutshell, 1) you will view rendered papers on the Curvenote SciPy Proceedings website (announcement coming soon), and 2) you will make review comments on source code (either Myst or LaTeX) for the papers through the normal GitHub pull request review process. Knowledge of Myst or LaTeX is not required on the part of the reviewer. Your job as a reviewer will be to make helpful and friendly comments on the content and style of rendered papers in order to produce the best possible SciPy Proceedings. + +Should you accept, you will be assigned a paper to review according to the schedue below based on two factors: 1) the tracks you indicated you would be willing to review on the SciPy 2024 Program Review Committee Interest Form, and 2) the conflict of interest information you have already provided to the program committee, which has been shared with the proceeding committee. The proceedings committee anticipates you will use the GitHub userid you also provided on the interest form for your review work. + +The 2024 schedule for the SciPy Proceedings is based around an initial review, a final review, and a final decision. Within the schedule are dates pertaining to three roles: authors, reviewers, and proceedings committee co-chairs. + +Deadline to respond to offer to be a reviewer 4/9/2024 +Authors invited to submit full papers 4/19/2024 +Deadline to submit first draft by authors 5/31/2024 +Assignment of reviewers to papers 5/31/2024 + +(Reviewers comment on papers to authors during this period.) +(Authors also respond to review comments with improvements to papers during this period.) + +Initial reviews complete 6/21/2024 + +(Reviwers continue to comment on papers improvements during this period.) +(Authors also respond to review comments with further improvements to papers during this period.) + +Final review deadlines 7/26/2024 + +(Authors continue to make revisions in response to final review comments during this period.) + +Final author revision deadline 7/31/2024 + +(Authors put down their pens.) +(Reviewers make an up or down decision on publication readiness of papers during this period.) + +Final reviewer decision deadline 8/9/2024 +Proceedings committee co-chairs final signoff 8/16/2024 + +(The publication process begins after final signoff.) + +Please don't hesitate to contact us at proceedings@scipy.org with any questions. + +Yours, +The SciPy 2024 Proceedings Committee +Co-chairs: + Meghann Agarwal + Amey Ambade + Chris Calloway + Rowan Cockett + Sanhita Joshi + Charles Lindsey + Hongsup Shin From 7966951f28c97c9d5252c806fd8531f0ba044c0a Mon Sep 17 00:00:00 2001 From: Chris Calloway Date: Sat, 30 Mar 2024 08:42:09 -0400 Subject: [PATCH 2/7] Grammatical and clarity improvements. --- .../mail/templates/reviewer-invitation-2024.txt.tmpl | 10 +++++----- 1 file changed, 5 insertions(+), 5 deletions(-) diff --git a/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl b/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl index d26b1f1131..487b39b911 100644 --- a/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl +++ b/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl @@ -2,13 +2,13 @@ Dear {{to_name}}, Thank you for responding to the SciPy 2024 Program Review Committee Interest Form. The results of that form indicate that you are willing to complete full paper reviews for the SciPy Proceedings. -We appreciate your interest and extend this invitation to you become a SciPy 2024 Proceedings reviewer. We hope to hear an acceptance from you via a reply to this email (reply-to: proceedings@scipy.org) by April 9, 2024. +We appreciate your interest and extend this invitation to you to become a SciPy 2024 Proceedings reviewer. We hope to hear an acceptance from you via a reply to this email (reply-to: proceedings@scipy.org) by April 9, 2024. -This will be an exciting year for the SciPy Proceedings. Starting this year, the SciPy Proceedings will be hosted by a professional journal publication platform, Curvenote, a sponsor of SciPy 2024. Curvenote is a leader for the development of Myst, the Python markdown for embedding interactive code into scientific publications. +This will be an exciting year for the SciPy Proceedings. Starting this year, the SciPy Proceedings will be hosted by a professional journal publication platform, Curvenote, a sponsor of SciPy 2024. Curvenote is a leader for the development of Myst, the Python markdown for embedding interactive code into scientific publications. Curvenote will significantly improve the look and feel of SciPy Proceedings as well as position SciPy Proceedings at the forefront of scientific publication along with other Curvenote journal publishers such as the American Geophysical Union, Microscopy Society of America, and Physiome. If you accept, the process for reviewing papers will be introduced to you through both written instructions and optional webinars. The Proceedings Committee aims to make this process easy and lightweight for you. In a nutshell, 1) you will view rendered papers on the Curvenote SciPy Proceedings website (announcement coming soon), and 2) you will make review comments on source code (either Myst or LaTeX) for the papers through the normal GitHub pull request review process. Knowledge of Myst or LaTeX is not required on the part of the reviewer. Your job as a reviewer will be to make helpful and friendly comments on the content and style of rendered papers in order to produce the best possible SciPy Proceedings. -Should you accept, you will be assigned a paper to review according to the schedue below based on two factors: 1) the tracks you indicated you would be willing to review on the SciPy 2024 Program Review Committee Interest Form, and 2) the conflict of interest information you have already provided to the program committee, which has been shared with the proceeding committee. The proceedings committee anticipates you will use the GitHub userid you also provided on the interest form for your review work. +Should you accept, you will be assigned a paper to review according to the schedue below based on two factors: 1) the tracks you indicated you would be willing to review on the SciPy 2024 Program Review Committee Interest Form, and 2) the conflict of interest information you have already provided to the program committee, which has been shared with the proceedings committee. The proceedings committee anticipates you will use the GitHub userid you also provided on the interest form for your review work. The 2024 schedule for the SciPy Proceedings is based around an initial review, a final review, and a final decision. Within the schedule are dates pertaining to three roles: authors, reviewers, and proceedings committee co-chairs. @@ -22,10 +22,10 @@ Assignment of reviewers to papers 5/31/2024 Initial reviews complete 6/21/2024 -(Reviwers continue to comment on papers improvements during this period.) +(Reviwers continue to comment on paper improvements during this period.) (Authors also respond to review comments with further improvements to papers during this period.) -Final review deadlines 7/26/2024 +Final review deadline 7/26/2024 (Authors continue to make revisions in response to final review comments during this period.) From d2403922c132f52bbcad63b069e137ae015bff5b Mon Sep 17 00:00:00 2001 From: Chris Calloway Date: Mon, 1 Apr 2024 11:49:01 -0400 Subject: [PATCH 3/7] Changes in response to review comments. --- .../reviewer-invitation-2024.txt.tmpl | 24 +++++++++---------- 1 file changed, 12 insertions(+), 12 deletions(-) diff --git a/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl b/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl index 487b39b911..dfe701ffe1 100644 --- a/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl +++ b/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl @@ -4,38 +4,38 @@ Thank you for responding to the SciPy 2024 Program Review Committee Interest For We appreciate your interest and extend this invitation to you to become a SciPy 2024 Proceedings reviewer. We hope to hear an acceptance from you via a reply to this email (reply-to: proceedings@scipy.org) by April 9, 2024. -This will be an exciting year for the SciPy Proceedings. Starting this year, the SciPy Proceedings will be hosted by a professional journal publication platform, Curvenote, a sponsor of SciPy 2024. Curvenote is a leader for the development of Myst, the Python markdown for embedding interactive code into scientific publications. Curvenote will significantly improve the look and feel of SciPy Proceedings as well as position SciPy Proceedings at the forefront of scientific publication along with other Curvenote journal publishers such as the American Geophysical Union, Microscopy Society of America, and Physiome. +This will be an exciting year for the SciPy Proceedings. Starting this year, the SciPy Proceedings will be hosted by a professional journal publication platform, Curvenote, a sponsor of SciPy 2024. Curvenote is a leader for the development of MyST (https://mystmd.org/), the next-generation Python markdown embraced by Sphinx and Jupyter for embedding interactive code into scientific publications. Curvenote will significantly improve the look and feel of SciPy Proceedings as well as position SciPy Proceedings at the forefront of scientific publication along with other Curvenote journal publishers such as the American Geophysical Union, Microscopy Society of America, and Physiome. -If you accept, the process for reviewing papers will be introduced to you through both written instructions and optional webinars. The Proceedings Committee aims to make this process easy and lightweight for you. In a nutshell, 1) you will view rendered papers on the Curvenote SciPy Proceedings website (announcement coming soon), and 2) you will make review comments on source code (either Myst or LaTeX) for the papers through the normal GitHub pull request review process. Knowledge of Myst or LaTeX is not required on the part of the reviewer. Your job as a reviewer will be to make helpful and friendly comments on the content and style of rendered papers in order to produce the best possible SciPy Proceedings. +If you accept, the process for reviewing papers will be introduced to you through both written instructions and optional webinars. The Proceedings Committee aims to make this process easy and lightweight for you. In a nutshell, 1) you will view rendered papers on the Curvenote SciPy Proceedings website (announcement coming soon), and 2) you will make review comments on source code (either Myst or LaTeX) for the papers through the normal GitHub pull request review process. Knowledge of MyST or LaTeX is not required on the part of the reviewer. Your job as a reviewer will be to make helpful and friendly comments on the content and style of rendered papers in order to produce the best possible SciPy Proceedings. Should you accept, you will be assigned a paper to review according to the schedue below based on two factors: 1) the tracks you indicated you would be willing to review on the SciPy 2024 Program Review Committee Interest Form, and 2) the conflict of interest information you have already provided to the program committee, which has been shared with the proceedings committee. The proceedings committee anticipates you will use the GitHub userid you also provided on the interest form for your review work. The 2024 schedule for the SciPy Proceedings is based around an initial review, a final review, and a final decision. Within the schedule are dates pertaining to three roles: authors, reviewers, and proceedings committee co-chairs. -Deadline to respond to offer to be a reviewer 4/9/2024 -Authors invited to submit full papers 4/19/2024 -Deadline to submit first draft by authors 5/31/2024 -Assignment of reviewers to papers 5/31/2024 +Deadline to respond to offer to be a reviewer 2024-04-09 +Authors invited to submit full papers 2024-04-19 +Deadline to submit first draft by authors 2024-05-31 +Assignment of reviewers to papers 2024-05-31 (Reviewers comment on papers to authors during this period.) (Authors also respond to review comments with improvements to papers during this period.) -Initial reviews complete 6/21/2024 +Initial reviews complete 2024-06-21 -(Reviwers continue to comment on paper improvements during this period.) +(Reviewers continue to comment on paper improvements during this period.) (Authors also respond to review comments with further improvements to papers during this period.) -Final review deadline 7/26/2024 +Final review deadline 2024-07-26 (Authors continue to make revisions in response to final review comments during this period.) -Final author revision deadline 7/31/2024 +Final author revision deadline 2024-07-31 (Authors put down their pens.) (Reviewers make an up or down decision on publication readiness of papers during this period.) -Final reviewer decision deadline 8/9/2024 -Proceedings committee co-chairs final signoff 8/16/2024 +Final reviewer decision deadline 2024-08-09 +Proceedings committee co-chairs final signoff 2024-08-16 (The publication process begins after final signoff.) From a4d1029eee8069ef2ff7984886ce4ffce2bdcc77 Mon Sep 17 00:00:00 2001 From: Chris Calloway Date: Tue, 9 Apr 2024 09:50:42 -0400 Subject: [PATCH 4/7] Update publisher/mail/templates/reviewer-invitation-2024.txt.tmpl Accept review suggestion. Co-authored-by: Rowan Cockett --- publisher/mail/templates/reviewer-invitation-2024.txt.tmpl | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl b/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl index dfe701ffe1..0774c6d2ae 100644 --- a/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl +++ b/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl @@ -6,7 +6,7 @@ We appreciate your interest and extend this invitation to you to become a SciPy This will be an exciting year for the SciPy Proceedings. Starting this year, the SciPy Proceedings will be hosted by a professional journal publication platform, Curvenote, a sponsor of SciPy 2024. Curvenote is a leader for the development of MyST (https://mystmd.org/), the next-generation Python markdown embraced by Sphinx and Jupyter for embedding interactive code into scientific publications. Curvenote will significantly improve the look and feel of SciPy Proceedings as well as position SciPy Proceedings at the forefront of scientific publication along with other Curvenote journal publishers such as the American Geophysical Union, Microscopy Society of America, and Physiome. -If you accept, the process for reviewing papers will be introduced to you through both written instructions and optional webinars. The Proceedings Committee aims to make this process easy and lightweight for you. In a nutshell, 1) you will view rendered papers on the Curvenote SciPy Proceedings website (announcement coming soon), and 2) you will make review comments on source code (either Myst or LaTeX) for the papers through the normal GitHub pull request review process. Knowledge of MyST or LaTeX is not required on the part of the reviewer. Your job as a reviewer will be to make helpful and friendly comments on the content and style of rendered papers in order to produce the best possible SciPy Proceedings. +If you accept, the process for reviewing papers will be introduced to you through both written instructions and optional webinars. The Proceedings Committee aims to make this process easy and lightweight for you. In a nutshell, 1) you will view rendered papers on the Curvenote SciPy Proceedings website (see https://proceedings.scipy.org and an announcement coming soon), and 2) you will make review comments on source code (either MyST or LaTeX) for the papers through the normal GitHub pull request review process. Knowledge of MyST or LaTeX is not required on the part of the reviewer. Your job as a reviewer will be to make helpful and friendly comments on the content and style of rendered papers in order to produce the best possible SciPy Proceedings. Should you accept, you will be assigned a paper to review according to the schedue below based on two factors: 1) the tracks you indicated you would be willing to review on the SciPy 2024 Program Review Committee Interest Form, and 2) the conflict of interest information you have already provided to the program committee, which has been shared with the proceedings committee. The proceedings committee anticipates you will use the GitHub userid you also provided on the interest form for your review work. From 76dfaef1671ab2329e8c2575f901565cdb8c2f30 Mon Sep 17 00:00:00 2001 From: Chris Calloway Date: Tue, 9 Apr 2024 09:51:09 -0400 Subject: [PATCH 5/7] Update publisher/mail/templates/reviewer-invitation-2024.txt.tmpl Accept review suggestion. Co-authored-by: Rowan Cockett --- publisher/mail/templates/reviewer-invitation-2024.txt.tmpl | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl b/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl index 0774c6d2ae..8f2f9d2ad9 100644 --- a/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl +++ b/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl @@ -4,7 +4,7 @@ Thank you for responding to the SciPy 2024 Program Review Committee Interest For We appreciate your interest and extend this invitation to you to become a SciPy 2024 Proceedings reviewer. We hope to hear an acceptance from you via a reply to this email (reply-to: proceedings@scipy.org) by April 9, 2024. -This will be an exciting year for the SciPy Proceedings. Starting this year, the SciPy Proceedings will be hosted by a professional journal publication platform, Curvenote, a sponsor of SciPy 2024. Curvenote is a leader for the development of MyST (https://mystmd.org/), the next-generation Python markdown embraced by Sphinx and Jupyter for embedding interactive code into scientific publications. Curvenote will significantly improve the look and feel of SciPy Proceedings as well as position SciPy Proceedings at the forefront of scientific publication along with other Curvenote journal publishers such as the American Geophysical Union, Microscopy Society of America, and Physiome. +This will be an exciting year for the SciPy Proceedings. Starting this year, the SciPy Proceedings will be hosted by a professional journal publication platform, Curvenote, a sponsor of SciPy 2024. Curvenote is a leader for the development of MyST Markdown (https://mystmd.org/), the next-generation Python markdown embraced by Sphinx and Jupyter for embedding interactive code into scientific publications. Curvenote will significantly improve the look and feel of SciPy Proceedings as well as position SciPy Proceedings at the forefront of scientific publication along with other Curvenote journal publishers such as the American Geophysical Union, Microscopy Society of America, and Physiome. If you accept, the process for reviewing papers will be introduced to you through both written instructions and optional webinars. The Proceedings Committee aims to make this process easy and lightweight for you. In a nutshell, 1) you will view rendered papers on the Curvenote SciPy Proceedings website (see https://proceedings.scipy.org and an announcement coming soon), and 2) you will make review comments on source code (either MyST or LaTeX) for the papers through the normal GitHub pull request review process. Knowledge of MyST or LaTeX is not required on the part of the reviewer. Your job as a reviewer will be to make helpful and friendly comments on the content and style of rendered papers in order to produce the best possible SciPy Proceedings. From 65015245af07a81bb8270a29422b0d4f74e78828 Mon Sep 17 00:00:00 2001 From: Chris Calloway Date: Tue, 9 Apr 2024 09:51:33 -0400 Subject: [PATCH 6/7] Update publisher/mail/templates/reviewer-invitation-2024.txt.tmpl Accept review suggestion. Co-authored-by: Amey Ambade --- publisher/mail/templates/reviewer-invitation-2024.txt.tmpl | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl b/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl index 8f2f9d2ad9..28133c1f1f 100644 --- a/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl +++ b/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl @@ -10,7 +10,7 @@ If you accept, the process for reviewing papers will be introduced to you throug Should you accept, you will be assigned a paper to review according to the schedue below based on two factors: 1) the tracks you indicated you would be willing to review on the SciPy 2024 Program Review Committee Interest Form, and 2) the conflict of interest information you have already provided to the program committee, which has been shared with the proceedings committee. The proceedings committee anticipates you will use the GitHub userid you also provided on the interest form for your review work. -The 2024 schedule for the SciPy Proceedings is based around an initial review, a final review, and a final decision. Within the schedule are dates pertaining to three roles: authors, reviewers, and proceedings committee co-chairs. +The 2024 schedule for the SciPy Proceedings is based around an initial review, a final review, and a final decision. Within the schedule are dates pertaining to three roles: authors, reviewers, and editors. Deadline to respond to offer to be a reviewer 2024-04-09 Authors invited to submit full papers 2024-04-19 From d11f46ecd70eb6677cc267ab010be40ad67b0725 Mon Sep 17 00:00:00 2001 From: Chris Calloway Date: Tue, 9 Apr 2024 10:02:47 -0400 Subject: [PATCH 7/7] More date changes. --- .../mail/templates/reviewer-invitation-2024.txt.tmpl | 10 +++++----- 1 file changed, 5 insertions(+), 5 deletions(-) diff --git a/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl b/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl index 28133c1f1f..4cc6af84b8 100644 --- a/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl +++ b/publisher/mail/templates/reviewer-invitation-2024.txt.tmpl @@ -2,18 +2,18 @@ Dear {{to_name}}, Thank you for responding to the SciPy 2024 Program Review Committee Interest Form. The results of that form indicate that you are willing to complete full paper reviews for the SciPy Proceedings. -We appreciate your interest and extend this invitation to you to become a SciPy 2024 Proceedings reviewer. We hope to hear an acceptance from you via a reply to this email (reply-to: proceedings@scipy.org) by April 9, 2024. +We appreciate your interest and extend this invitation to you to become a SciPy 2024 Proceedings reviewer. We hope to hear an acceptance from you via a reply to this email (reply-to: proceedings@scipy.org) by April 23, 2024. This will be an exciting year for the SciPy Proceedings. Starting this year, the SciPy Proceedings will be hosted by a professional journal publication platform, Curvenote, a sponsor of SciPy 2024. Curvenote is a leader for the development of MyST Markdown (https://mystmd.org/), the next-generation Python markdown embraced by Sphinx and Jupyter for embedding interactive code into scientific publications. Curvenote will significantly improve the look and feel of SciPy Proceedings as well as position SciPy Proceedings at the forefront of scientific publication along with other Curvenote journal publishers such as the American Geophysical Union, Microscopy Society of America, and Physiome. If you accept, the process for reviewing papers will be introduced to you through both written instructions and optional webinars. The Proceedings Committee aims to make this process easy and lightweight for you. In a nutshell, 1) you will view rendered papers on the Curvenote SciPy Proceedings website (see https://proceedings.scipy.org and an announcement coming soon), and 2) you will make review comments on source code (either MyST or LaTeX) for the papers through the normal GitHub pull request review process. Knowledge of MyST or LaTeX is not required on the part of the reviewer. Your job as a reviewer will be to make helpful and friendly comments on the content and style of rendered papers in order to produce the best possible SciPy Proceedings. -Should you accept, you will be assigned a paper to review according to the schedue below based on two factors: 1) the tracks you indicated you would be willing to review on the SciPy 2024 Program Review Committee Interest Form, and 2) the conflict of interest information you have already provided to the program committee, which has been shared with the proceedings committee. The proceedings committee anticipates you will use the GitHub userid you also provided on the interest form for your review work. +Should you accept, you will be assigned a paper to review according to the schedue below based on two factors: 1) the tracks you indicated you would be willing to review on the SciPy 2024 Program Review Committee Interest Form, and 2) the conflict of interest information you have already provided to the program committee, both of which have been shared with the proceedings committee. The proceedings committee anticipates you will use the GitHub userid you also provided on the interest form for your review work. The 2024 schedule for the SciPy Proceedings is based around an initial review, a final review, and a final decision. Within the schedule are dates pertaining to three roles: authors, reviewers, and editors. -Deadline to respond to offer to be a reviewer 2024-04-09 -Authors invited to submit full papers 2024-04-19 +Deadline to respond to offer to be a reviewer 2024-04-23 +Authors invited to submit full papers 2024-04-26 Deadline to submit first draft by authors 2024-05-31 Assignment of reviewers to papers 2024-05-31 @@ -43,7 +43,7 @@ Please don't hesitate to contact us at proceedings@scipy.org with any questions. Yours, The SciPy 2024 Proceedings Committee -Co-chairs: +Co-chairs / Editors: Meghann Agarwal Amey Ambade Chris Calloway