Skip to content
New issue

Have a question about this project? Sign up for a free GitHub account to open an issue and contact its maintainers and the community.

Sign up for GitHub

By clicking “Sign up for GitHub”, you agree to our terms of service and privacy statement. We’ll occasionally send you account related emails.

Already on GitHub? Sign in to your account

Update index.rst #198

Open
wants to merge 1 commit into
base: main
Choose a base branch
from
Open

Update index.rst #198

Changes from all commits
Commits
Show all changes
1 commit
Select commit
File filter

Filter by extension

Filter by extension
Conversations
Failed to load comments.
Loading
Jump to
Jump to file
Failed to load files.
Loading
Diff view
Diff view
4 changes: 2 additions & 2 deletions docs/projects/index.rst
View file
Open in desktop
Original file line number Diff line number Diff line change
Expand Up @@ -3,9 +3,9 @@ Projects and Allocations

The RSE Admin tool makes a distinction between projects which are classed as service work (*Service* projects) and projects where staff time is costed onto a research grant (*Allocated* projects). Allocated projects represent staff time costed onto a grant at a percentage of an FTE which will generate an overhead (at a set annual rate) for the institution. Service projects projects represent a commitment in terms of number of RSE days at a set service rate.

Service projects use the HEI `Transparent Approach to Costing <https://www.trac.ac.uk/about/>`_ (TRAC) recommendation of 220 working days per year (this value can however be changed in the settings file under *WORKING_DAYS_PER_YEAR*). As such a service project of 220 days represents a full year of RSE commitment and overhead rates should factor this into any calculation to cover staff time. Allocations for RSE staff on service projects are will apply the TRAC calculation to represent the actual (FTE equivalent) time period spent on a project (rather than just the number of service days). This way each allocation has a fair share of holidays and other non working days. Allocations of RSE time onto Allocated projects are always based on a percentage of FTE time and as such always represent the actual time period spent on a project.
Service projects use the HEI `Transparent Approach to Costing <https://www.trac.ac.uk/about/>`_ (TRAC) recommendation of 220 working days per year (this value can however be changed in the settings file under *WORKING_DAYS_PER_YEAR*). As such a service project of 220 days represents a full year of RSE commitment and overhead rates should factor this into any calculation to cover staff time. Allocations for RSE staff on service projects will apply the TRAC calculation to represent the actual (FTE equivalent) time period spent on a project (rather than just the number of service days). This way each allocation has a fair share of holidays and other non working days. Allocations of RSE time onto Allocated projects are always based on a percentage of FTE time and as such always represent the actual time period spent on a project.

The site makes a distinction between effort and budget reporting on projects. Both forms of project generate an income but the level of staff commitment expected for each is different. I.e. A service project is expected to meet an effort commitment in terms of a number of staff days. Surplus income (day rate less the actual staff costs) will be accumulated as a result. Allocated projects are can be reported by either effort or budget. It is frequently desirable to over-commit staff to ensure that a staffing budget is completely spent. This is required when a project is costed with a higher grade point than the RSE assigned to it. The `Project Summary`_ view provides a summary of project commitment by either budget or effort.
The site makes a distinction between effort and budget reporting on projects. Both forms of project generate an income but the level of staff commitment expected for each is different. I.e. A service project is expected to meet an effort commitment in terms of a number of staff days. Surplus income (day rate less the actual staff costs) will be accumulated as a result. Allocated projects can be reported by either effort or budget. It is frequently desirable to over-commit staff to ensure that a staffing budget is completely spent. This is required when a project is costed with a higher grade point than the RSE assigned to it. The `Project Summary`_ view provides a summary of project commitment by either budget or effort.



Expand Down