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Merge pull request #34 from lucymcphail/fix-formatting
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Improve formatting and typography
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Oscar authored Apr 8, 2022
2 parents 5fb4bbb + 4040fb3 commit 7a92393
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92 changes: 33 additions & 59 deletions compsoc-constitution.tex
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@@ -1,80 +1,54 @@
% Preamble
% ---
\documentclass{article}

% Packages
% ---
\usepackage[T1]{fontenc}
\usepackage[british]{babel}
\usepackage[a4paper]{geometry}
\usepackage{microtype}
\usepackage{csquotes}

\usepackage{geometry}
\usepackage{textcomp}

% Commands
% --

\newcommand*{\SignatureAndDate}[1]{%
\par\noindent\makebox[2.5in]{\hrulefill} \hfill\makebox[2.0in]{\hrulefill}%
\par\noindent\makebox[2.5in][l]{#1} \hfill\makebox[2.0in][l]{Date}%
}%

\geometry{
a4paper,
total={210mm,297mm},
left=20mm,
right=20mm,
top=20mm,
bottom=20mm,
}

% Document
% ---
\title{CompSoc Constitution}
\author{The University of Edinburgh Technology Society}
\date{\today}

\begin{document}

\title{CompSoc Constitution}
\author{The University of Edinburgh Technology Society}
\date{\today{}}
\frenchspacing

\maketitle

\input{sections/general.tex}

\newpage{}

\newpage
\input{sections/committee.tex}

\newpage{}

\newpage
\input{sections/sigs.tex}

\newpage{}

\newpage
\input{sections/agm.tex}

\newpage{}

\newpage
\input{sections/egm.tex}

\newpage{}

\newpage
\input{sections/committee-meetings.tex}

\newpage
\section{Signatures}

\begin{enumerate}
\item The acting executive committee shall sign one or more paper copies of the constitution
to show agreement with the above terms:
\item The acting executive committee shall sign one or more paper copies of the constitution to show agreement with the above terms:
\end{enumerate}

% Signatures
% ---
\vspace{2cm}
\SignatureAndDate{President}
\vspace{2cm}
\SignatureAndDate{Secretary}
\vspace{2cm}
\SignatureAndDate{Treasurer}

\vspace{8cm}

CompSoc \(<\)3s \LaTeX
\begin{table}[h]
\centering
\begin{tabular}{ll}
& \\[2cm]
\makebox[2.5in]{\hrulefill} & \makebox[2in]{\hrulefill} \\
President & Date \\[2cm]
\makebox[2.5in]{\hrulefill} & \makebox[2in]{\hrulefill} \\
Secretary & Date \\[2cm]
\makebox[2.5in]{\hrulefill} & \makebox[2in]{\hrulefill} \\
Treasurer & Date \\
\end{tabular}
\end{table}

\vfill

CompSoc $\heartsuit$ \LaTeX

\end{document}
74 changes: 22 additions & 52 deletions sections/agm.tex
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Expand Up @@ -2,68 +2,38 @@ \section{AGM}

\begin{enumerate}

\item Before the AGM the committee shall provide a document which outlines
the activities and events which took place since the last AGM. This document
should give members attending the AGM an insight into the activities
of the society and give the new committee a guide to what they
should go on to do in their term.
\item Before the AGM the committee shall provide a document which outlines the activities and events which took place since the last AGM\@. This document should give members attending the AGM an insight into the activities of the society and give the new committee a guide to what they should go on to do in their term.

\item All members shall be entitled to stand and to vote in elections.
\item All members shall be entitled to stand and to vote in elections.

\item All members must receive at least 14 days written notification of the annual
general meeting and of elections not held at the AGM.
\item All members must receive at least 14 days written notification of the annual general meeting and of elections not held at the AGM\@.

\item Motions to be discussed should be presented to the Secretary in advance of the AGM.
\item Motions to be discussed should be presented to the Secretary in advance of the AGM\@.

\item The society shall also inform the EUSA Societies’ Office of the date, time and
place of the society’s AGM.
\item The society shall also inform the EUSA Societies' Office of the date, time and place of the society's AGM\@.

\item The AGM of the society must take place between week 7 and week 11 of
semester 2.
\item The AGM of the society must take place between week 7 and week 11 of semester 2.

\item The quorum of a general meeting shall be 10\% of the current membership
unless:-
\begin{enumerate}
\item The number of members is less than 50, in which case the quorum
shall be 5 members.
\item The number of members exceeds 200 in which case the quorum shall
be 20 members.
\end{enumerate}
\item The quorum of a general meeting shall be 10\% of the current membership unless:
\begin{enumerate}
\item The number of members is less than 50, in which case the quorum shall be 5 members.
\item The number of members exceeds 200 in which case the quorum shall be 20 members.
\end{enumerate}

\item Votes shall be cast by the raising of hands, unless any member requests
otherwise, in which case votes shall be cast by secret ballot.
\item Votes shall be cast by the raising of hands, unless any member requests otherwise, in which case votes shall be cast by secret ballot.

\item New Office Bearers must be assigned to the Society Profile immediately
upon election.
\item New Office Bearers must be assigned to the Society Profile immediately upon election.

\item The following shall be the procedure for amending the constitution:-
\begin{enumerate}
\item The committee must make the amended constitution available to
society members no later than 14 days prior to a general meeting.
\item Suggested changes to an amended constitution must be submitted to
the committee no later than two days prior to the general meeting.
\item Changes to an amended constitution will be presented at the general
meeting and will be voted upon. Changes to an amended constitution
must be passed by a two third majority. After all changes have been
voted on, the amended constitution with the passed changes will be
voted on.
\item The amended constitution must be passed with a two third majority
at the general meeting.
\end{enumerate}
\item The following shall be the procedure for amending the constitution:
\begin{enumerate}
\item The committee must make the amended constitution available to society members no later than 14 days prior to a general meeting.
\item Suggested changes to an amended constitution must be submitted to the committee no later than two days prior to the general meeting.
\item Changes to an amended constitution will be presented at the general meeting and will be voted upon. Changes to an amended constitution must be passed by a two third majority. After all changes have been voted on, the amended constitution with the passed changes will be voted on.
\item The amended constitution must be passed with a two third majority at the general meeting.
\end{enumerate}

\item When elections are held there will always be an option to re-open nominations.
This option will be presented as an additional candidate, “Ron”.
If Ron gets the greatest amount of votes the position will be kept open
and an EGM shall be called by the committee to fill the position.
Nominations may be made at the AGM, subject to the nominee\textquotesingle s
consent.
\item When elections are held there will always be an option to re-open nominations. This option will be presented as an additional candidate, \enquote{Ron}. If Ron gets the greatest amount of votes the position will be kept open and an EGM shall be called by the committee to fill the position. Nominations may be made at the AGM, subject to the nominee's consent.

\item If no nominations are received for any of President, Secretary or Treasurer,
the incumbent committee shall call an EGM within 4 weeks. If all 3
positions are not filled following an EGM, the incumbent committee shall
inform EUSA that the society has become defunct. Anybody can reform
the society by contacting EUSA, however this must be done within 3 years
or all society assets will be lost.
\item If no nominations are received for any of President, Secretary or Treasurer, the incumbent committee shall call an EGM within 4 weeks. If all 3 positions are not filled following an EGM, the incumbent committee shall inform EUSA that the society has become defunct. Anybody can reform the society by contacting EUSA, however this must be done within 3 years or all society assets will be lost.

\end{enumerate}
% End section 'AGM'
16 changes: 4 additions & 12 deletions sections/committee-meetings.tex
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Expand Up @@ -2,20 +2,12 @@ \section{Committee Meetings}

\begin{enumerate}

\item The committee shall meet at least once every 14 days in term-time.
\item The committee shall meet at least once every 14 days in term-time.

\item The quorum of a committee meeting shall be 75\% of the members of the
committee with at least two of the president, treasurer and secretary.
\item The quorum of a committee meeting shall be 75\% of the members of the committee with at least two of the president, treasurer and secretary.

\item As a general rule the meetings shall also be open to any members who wish
to discuss an item on the agenda with the committee or raise any other
issue. However, if for any reason any member of the committee wants a
meeting to be restricted to the committee only, a request should be made
to the Secretary and the Secretary in concurrence with the President can
restrict the meeting to committee members only.
\item As a general rule the meetings shall also be open to any members who wish to discuss an item on the agenda with the committee or raise any other issue. However, if for any reason any member of the committee wants a meeting to be restricted to the committee only, a request should be made to the Secretary and the Secretary in concurrence with the President can restrict the meeting to committee members only.

\item The minutes of a committee meeting must be made available to members
of the society within a week of the meeting being held.
\item The minutes of a committee meeting must be made available to members of the society within a week of the meeting being held.

\end{enumerate}
% End section 'Committee Meetings'
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